Copyright 2023, Wolf & Company, P.C. 0000010744 00000 n In Windows 7 you can open it from Start -> All Programs -> Accessories -> System Tools. Related information All questions relating to computer files and file extensions. 0000012846 00000 n In order to keep your screen viewfresh and clean, wipe down your monitor once a week using a dry lint-freecloth. Unnecessary charging can lead to overcharging, which then leads to regenerative capability deterioration. For example: Step 23 - Warning! These documents can include letters, memos, financial records, reports and other forms of correspondence. Tulie Finley-Moise is a contributing writer for HP Tech Takes. File, Operating system terms Was this page useful? 0000016027 00000 n Parts and accessories must be in safe and proper condition at all times. While it may see easy to simply get out the vacuum cleaner and suck all that stuff out, dont. Lockdown creates a milestone or snapshot of the file at the time the file is locked down. Backing up files is one of the most vital computer maintenance procedures PC users can do for themselves. 0000007506 00000 n 0000006238 00000 n This article will walkyou through computer maintenance steps to take daily, weekly, monthly, andquarterly to keep your device up and running. , DMe`w-c:Jfs XN3faRdW``q `!0lRNs54@e2VTp 'gVB+X*e;Y[wyJB9An%kyFS>wnfV"#p[+c,_1>@uY}ZWu[RaV&P]TsfV%oDL1qI;T=8|Yfrpo]K,zlbJU[i0Y].0q:|Jq0wt0U +:+@L`DPqw-*7ASXD BT30BU CMSijS Too much detail will waste resources in writing the SMP and may slow the job by wasting the time of the job performer. 0000011712 00000 n A maintenance program is only as good as its measurement data. Good procedures are important tools and a requirement of any successful reliability process. 132 0 obj <>/Filter/FlateDecode/ID[<812A9E6A868B1AF09DFE64FA5053D9BE><314F1FD3C020884292B82A7E849952EC>]/Index[109 37]/Info 108 0 R/Length 110/Prev 362799/Root 110 0 R/Size 146/Type/XRef/W[1 3 1]>>stream On the "System Configuration" utility, select the "Startup" tab. The potential for unauthorized changes through file maintenance exposes a financial institution to operational, legal, and reputational risks. A PM is simply a type of task written into an SMP. Get into the habit of placing recent downloads in their proper folders or deleting them once theyve served their purpose. To help ensure that standards and regulations are met. Feedback is critical to the success of SMPs. Matt Klein has nearly two decades of technical writing experience. The reviewer should understand the related risks associated with the changes that they review, and know what to do if theres an exception. Phone number change: Changing this could defeat a call-back control for authorization/confirmation of a wire transfer request. This manual supersedes DCAA Manual 5015.1, Files Maintenance and Disposition, dated March 1990, and revisions 1 through 12. . This gives you one last chance tosalvage a file youve removed, but it can also clog up space on your hard driveif you dont clear it out regularly. General - 396.3 (a) Every motor carrier shall systematically inspect, repair, and maintain, or cause to be systematically inspected, repaired, and maintained, all motor vehicles subject to its control. 0000013229 00000 n Follow us for all the latest news, tips and updates. James T. McGough , CPA, CGMA . Theres no sure way to tell if a hard drive is about to fail, theyre like earthquakes you might get some warning or usually its over before you understand whats happened. This can help mitigate the risks of using a sampling approach (i.e. However, global changes such as changing the rate on all money market accounts could have a material impact on the financial statements. That said, theres an even easier way to do all this. n. The process of keeping files current by adding, changing, or deleting information. BetP+%94wc`-@,pLYjZ03dKA'/2!ZH3q{1vBZ %%EOF A person who has some training in writing SMPs and who knows his or her company's SMP writing procedure. As you can see in the example below, we have several drives to choose from and the optimizer lists your drives media type so theres no guessing which is an SSD and which isnt. Keeping files on yourdesktop can slow down your machine. 0000004849 00000 n Just like an automobile, your computer needs to be regularly maintained to run properly. Clear your desktop of any files, folders, or programs you dont need readily available at every power-on. This report may also be referred to as Data Change Report, Non-Financial Transaction Report, or Audit Trail. In order to keep your screen view fresh and clean, wipe down your monitor once a week using a dry lint-free cloth. How-To Geek is where you turn when you want experts to explain technology. Target elementary-grade reading level (fourth or fifth grade) if possible, given the nature of the procedure being written. Common problems encountered during an audit are undocumented file maintenance reviews, improper segregation of duties, and lapses in control operation. Step 2: Update the Operating System Update your computer's operating system regularly. In other words, when you load an application from an SSD, you dont need to wait for the head to find and read the data on spinning platters, its just there and the only delay you might experience is the time it takes for the SSD to read its contents and store it in the computers memory. A person is much more likely to use something that they helped to develop as opposed to something that was developed without his or her input. Being able to categorize files by their functionality or content will help you access them whenever you need them. General LedgerThe record of final entry on the credit union's books. These controlswill require a password from an administrator to download certain files andsoftware to your device. An example of a poorly constructed control objective would be: Controls are adequate to ensure that there are no errors in file maintenance processing. This is nearly impossible to achieve. 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This dual-review type of control is expensive to maintain and not always necessary. You cant access your hard drives S.M.A.R.T. The thing about HDDs is that over time, the books you take off the shelf are replaced by other books, any books your want to return to the stacks are stuck wherever there is space. File Maintenance Most credit union data processing systems can generate a File Maintenance Report. Cleaning your computerregularly can help extend its shelf life, saving you time and money on repairsand replacements. If this isnt feasible, then a secondary review of file maintenance changes can be an adequate compensating control. Even in today's electronic age, businesses and home . Youcan do this in a number of ways, including with a computer vacuum. One way to prevent a past-due loan from appearing on a delinquency report is to bump the due date forward so the loan appears current. He's covered Windows, Android, macOS, Microsoft Office, and everything in between. Direction: Rearrange the following file maintenance procedures in their proper order. The maintenance features use the Maintenance Wizard and the Repair File, Diagnostics, and Back Up commands. And it is otherwise a good piece of software. Well be detailing essential security necessities including threat avoidance, anti-virus software, browser extensions and, finally, last but certainly not least, creating strong passwords. References to other documents needed to perform the job. The SMP should be updated when feedback reveals mistakes or more effective ways to perform the job. 2 and 3. One of the best ways to unburden your computer and quickly free up resources, is to disable items that automatically launch when Windows boots. To find and retrieve the data, a hard drive has heads, which read the surface of these platters kind of like you might walk to the stacks in a library and retrieve a book or books from their shelves. For those who are frequent web-users and download programs and files regularly, consider running a virus scan twice a week. The archive contains the following files: Step 3: Eliminate Unwanted Programs Set up your computer inan area of your office or home that gets good airflow, with two inches of emptyspace on either side. File maintenance refers to the procedures that keep data current. If those are covered or caked with dust, then its time to clean your computer. On the System Configuration utility, select the Startup tab. The utility quality assurance program will rely on N45.2.9/NQA-1 for records, but similar detailed guidance specifically related to document control is not found in the ANSI N45.2 standards. Security File maintenance procedure can be designed for quick response. He's even written a book, The How-To Geek Guide to Windows 8. Using the risk assessment, build a combination of preventive and monitoring controls that reduce the risk of fraud or systemic errors happening or going undetected. Additionally, stronger preventive controls can allow for fewer monitoring controls. 0000006050 00000 n Restricted access and segregation of duties are key controls. The four file maintenance features include: Cleanup Remove sensitive information within your client file. A well-designed process including written procedures can reduce the risk of control lapses. This might entail periodic internal audit testing using random sampling, database integrity tests, customer confirmations, or a combination thereof. Finally, as we mentioned earlier, theres dusting, as in literal removal of hair and dirt from your computers interior. Use the word "Warning" to protect against personnel harm and the word "Caution" to protect against equipment harm. As with many places, my company relies heavily on Excel and issues pop up and they come to me (IT guy) for answers. Wire management is made simple when you attach cable clips to your desk, wall, or floor. As the above screenshot indicates, we got results for nine drives (4 or which are removable disks) and theres no telling them apart. Doing this, as you can imagine, means that the drive is read and written more than with normal use and as such, defragging effectively shortens the life of an SSD by unnecessarily writing data to the drive. Data that is continuously updated becomes . 0000010350 00000 n 0000011340 00000 n While this method isnt as informative as the Task Managers with its Startup Impact, its just as effective, and puts everything in one place. In the above case, if we disabled Dropbox it would no longer start automatically and sync changes. 0000003594 00000 n Imagine a system with many more things in the startup routine. Computer cables tend to be two colors; black and white. 0000008723 00000 n Many companies go to considerable expense to develop SMPs, only to have them stashed away in a file cabinet or stored on a computer where they are never viewed by the job performer. Stacks of paper and other items being placed on your computer can also make it overheat, so keepyour desk area organized and free of clutter. 0000004541 00000 n Time spent designing the controls will help make the system more cost-effective while still controlling risk exposure. 1. Functioning as a panel of cable clips, a wire organizer panel accommodates multiple wires. endstream endobj startxref Remove hot slurry line. Required frequency of performing the job. B. It doesnt include routine monetary transactions, such as processing loan payments or processing transactions to customer deposit accounts. This control is more susceptible to breakdown because its manual, as opposed to the preventive controls within the core system discussed previously. The routine changes, updates, copying, moving, or deleting of files on a computer. %PDF-1.3 % Before your computer gets to a point where its begging for more storage space, use these PC purge tips to relieve your system. Plants often fail to see the importance of having well-written procedures for most tasks and especially for tasks seemingly as simple as data collection. 0000005047 00000 n An issue recently with a few users is that the file sizes were huge and locking up, even in safe mode. I' gIwoZN=rY"Maw9BDuvNFmz6L3eA+U7GY&]E]*+zt96PWQE G:?YC^=~m{{E/!2F You can launch the defragmenter in Windows 7: All Programs -> Accessories -> System Tools -> Disk Defragmenter. The use of online sign-offs or a daily log to evidence performance is usually sufficient documented evidence indicating controls are operating. The same applies to the rest of your default folders (documents, photos, etc.). While powering down yourdevice every night isnt a requirement with new computers, rebooting regularlydoes help refresh your system resources. The Disk Cleanup tool will let you scroll through and see what is taking up space. Register Now, WOLF & CO Insights Financial System File Maintenance Build Stronger Controls and Reduce Risk. Here are a few ways you can properly initiate and perform a risk assessment. This automated scan occurs in the background and always notifies you if there are any important software or operating system patches that need to be made. How Do I Fix a Laptop that Wont Turn On? hbbd```b``! You should periodicallycheck in on the applications that automatically run at start-up. This will also help streamline thecleaning process when it comes time to delete unnecessary items. All repetitive maintenance tasks should be covered by SMPs, regardless of who performs those tasks, be they craftspeople, contractors or operators. A reading skill commensurate to the minimum qualifications for performing the job itself is assumed. On Windows 7 and Windows 8.x, removing an application is accomplished by opening the Programs and Features control panel. For example, the fraud risk for rate adjustments on adjustable rate mortgages is low, but the risk of error is high, and so are the repair costs. If you want a more extensive tour of CCleaners features, then we urge you to check out this article. Gently wipe in long motions as pressing too hard can damage your device. Identifying statistical outliers that could indicate fraud, Reviewing activity in no-mail accounts and duplicate address accounts, Identifying irregular patterns in the activation of dormant accounts, Testing loans with out-of-range interest rates, Reviewing advanced loan due dates for propriety, Reviewing activity in employee loan and deposit accounts. The writer should seek input from the trained job performer or subject matter experts who will be using the SMPs. File Maintenance ReportsA system-generated report that identifies all changes made to the computer system affecting members' accounts. Examples of changes include: address, name, payment amount, loan due dates, and interest rates. Once the risks have been identified and graded, the financial institution will better be able to design sufficient, cost-effective controls that correspond to the identified risks. The approach you take to this is completely up to you. Instead, the drive optimizer trims your SSD, which essentially means it tells the computer which parts of your drive no longer contain data and frees them for later use. We want to stress how much more effective a computer is at dissipating heat and cooling its internal components when theyre not coated in a thick coat of fur. By submitting your email, you agree to the Terms of Use and Privacy Policy. You do want to exercise some caution here. How does a preventive maintenance (PM) write-up differ from an standard maintenance procedure? With a little effort and personnel training, the SMPs can be put to actual use, adding real value to the company. Perform the required routine maintenance of IHC stainers, including reagents . Fraudsters use technology to their advantagebut internal auditors can also leverage technology to quickly detect fraud. Malware scams can greatly damage your device and put your files and privacy atrisk. Describe procedures for installing and testing system updates and for moving /installing the system updates to the operational environment. hb```k,\ This ensures that your device is protected from new viruses. Other names may be trademarks of their respective owners. Its difficult to anticipate every scheme that can be perpetrated over a customers account, but the alternative of treating all file maintenance the same is less effective. endstream endobj 110 0 obj <> endobj 111 0 obj <> endobj 112 0 obj <>stream All Rights Reserved. While hard drives integrity and reliability isnt an everyday PC maintenance thing, the fact is if youve never had a hard drive fail on you, then youre very lucky. Time spent designing the controls will help make the system more cost-effective while still controlling risk exposure. File Maintenance. If there are any drives you dont want to optimize automatically, then you can deselect one or all the drives from their optimization schedules. (Yes, there should be a procedure for writing procedures.). On the PC Backup page, click New Backup Plan. If youre unsure what does what, you can right-click on any item and selet Search online to find out exactly what something is and what it does. Brainstorm what could go wrong with file maintenance to identify the high-risk changes. To help ensure that everyone performs a task to the same degree of precision. Tilt the laptop upside down and gently tap it to encourage any loose debris to come out. Sudden crashes, untimely glitches, and random hardware failure all have the potential to damage the data living on your PC. Pushout windows, emergency doors, and emergency door marking . Similarly, the fastest way to open the defragmenter in Windows 8.x is to hit the WIN button and type defrag.. From there, youll want to remove the bottompanel and clean the ball with a lint-free cloth. 0000004421 00000 n This works to great effect on traditional spinning platter drives, but not so much on solid state drives, and can actually decrease the lifespan of your SSD. Don't make a habit of saving everything that finds its way to you. Errors must be prevented, but if the fraud risk is low and personnel are attentive and well trained, then it might not be necessary to verify the accuracy of all changes. 4. . Note also, in admin mode you gain another tab named More Options, which gives us further ways to free up valuable disk space. Also, the use of properly designed custom reports to isolate high-risk changes is a practice that can make the review more effective and efficient. If you have a dozen high impact startup items in addition to the other medium and low impact items, and theyre all requiring CPU time and disk I/O, startup time increases proportionately. Keeping your digital world connected is a must, so nixing the cables isnt a feasible option. Don't delay when you get a notification to update. %PDF-1.5 % 0000008854 00000 n Part of owning a modern computer is to prepare for the unexpected. While doing sowont damage the device, one of the best ways to maintain the battery over anextended period of time is to unplug it once it reaches 100%. How to secure your iPad and keep it that way, How to safely access the deep and dark webs, 25 vital computer maintenance tips and checklist to protect your device. Every browser has adifferent method for clearing out these cookies. Written by: That's why we've ranked it at our final spot. Backing up your data savesimportant files in the event of a hard drive failure or system crash. Computers tend to show their age best in the number of unused files living on their hard drives. So instead of having all your data in contiguous chunks, it ends up spread about or fragmented. Over time, it becomes increasingly more time consuming to retrieve your data because the hard drive has to read part of it from one area on the platter(s) and another part of it somewhere else. To protect the health and safety of employees. Financial institutions must safeguard customer data in their core banking system against internal or external fraud like any other valuable asset. Its more common in small institutions when numerous people have access to perform file maintenance, including personnel that probably shouldnt. By using this site, you agree to our use of cookies. (2) The periodic reorganization of the disk drives. Dont vacuum the inside of the computer. There are a couple of really good reasons you should do this and they all have to do with heat. The incumbent's responsibilities will include staining a wide range of clinical and research tissues using automated and manual IHC techniques, and preparation of laboratory reagents and working solutions. A standard maintenance procedure is a detailed list of steps that describes how to perform a maintenance task and is also a documented standard to which the job or task should be performed. %PDF-1.6 % This will clean outtemporary files and extra language files as well as delete big attachments andmore. Youd be surprised to see just how much dust and debris lives underneath your keyboards keys. The information in this article can also be used to develop good standard operating procedures (SOPs).